Schedule for everything, this applies to people’s time, the resources, money and equipment you need. Make sure it is available when you need it. See the appendix for a list of equipment you may need.
Production schedule - here is an outline of the types of things you will need to think about and plan after scripting and assigning roles within the group. See the appendix for a simple schedule plan for you to use.
1 - Storyboard all the shots needed.
2 - Script breakdown. Create a list of needed shots from your storyboard (shot list). Then you can sort by location, scene, actors, etc.
3 - Write down all the scenes and number the shots you will need in each scene.
4 - List locations, sets, props, equipment, actors for each shot.
5 - Special needs. Are there any special lights/effects equipment needed? Legal clearance etc? (see chapter 6)
6 - Rehearse first where necessary and possible. Make sure the actors learn their lines and shoot rehearsals.
1 - Sort shots into locations - shots in the same locations can be filmed at the same time, even if they don’t happen next to each other in the story.
2 - Coverage - use all the available angles. Film everything you need and more if you have time.
3 - Arrange the shots so that people/volunteers are needed first, or keep their tasks/interviews etc. as close together as possible, so that the time they are contributing is minimised.
4 - Multiple takes - do a number of takes for each shot until you are satisfied.
5 - Equipment - if rented or borrowed equipment is being used, try and organise shots using it to be done on one day or as close together as possible to minimise costs.
It is strongly recommended you have a look at a location before videoing if possible. Make sure everyone can get to the location at the times of filming.
Make a list in advance and make sure you have everything with you ready for shooting. This may include: camera, accessories, batteries, charger, tripod, lights, reflector, stands, mics, mixer, spare cables, extension electrical cords, power boards, tapes. You should check through the list as you pack up at the end of each day to make sure nothing goes missing or gets left behind. See appendix for a more detailed list.
Make sure they are all ready beforehand.
Crew, Actors, volunteers etc - plan how many people are needed. Make sure they all know what their individual roles are and when and where they are needed.
Get them before you start. You may need permission to use locations, music, etc. See chapter 6 for more details.
As mentioned in chapter 1, you could contact some members of your audience and ask for their advice in your planning. As your project takes shape, ask them to review and provide feedback on the results. This ongoing dialogue will help keep your purpose and focus in mind during the project, and give you helpful feedback for improving your work. Hopefully, you will also have the opportunity to have a discussion with audience members.
You could plan for a rough-cut screening after your production is done. This is a very valuable way to judge your piece’s effectiveness and your audience’s reaction. Ask people after they have seen your video what they thought; be specific and set dates to review your progress. At this screening you can hand out a questionnaire and get some vital input. For some questions to ask, see Audience Feedback Questionnaire in appendix.
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